Staff Digital File Storage Procedures

Approving Authority: President and Chief Executive Officer

Administrative Responsibility: Director, Policy Research and Advocacy

Original Approval Date: November 19th, 2019

Date of Most Recent Review/Revision:

Related Policies, Procedures, and Documents: 

• Use of Information Technology Policy

1. Purpose

1.1. This procedural document expands on the Use of Information Technology policy by outlining the relevant guidelines for storage and transition of digital files. ​

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2. Definitions

2.1. OneDrive: A file hosting service and synchronization service operated by Microsoft as part of its web version of Office

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3. Jurisdiction/Scope

3.1. This policy applies to all Students' Union staff members. 

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4. Policy​

4.1. Students' Union staff must ensure that they maintain possession of all digital files and material related to their position on the OneDrive.

4.1.1. It is recommended that digital files are organized in an identifiable fashion in relation to tasks and responsibilities;

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