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Frequently Asked Questions (FAQs)

List of Questions:

  1. I have a question about clubs, who do I contact?

  2. I want to have food at an event, what do I do?

  3. I want to secure a sponsorship, what do I do? 

  4. How do I edit forms I submitted on the Nest? 

  5. How do I book a room for my event?

  6. What is Special Event Funding? And how do I apply? (SU-Based Clubs ONLY)

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For additional club resources, click HERE.

(1) I have a question about clubs, who do I contact?

Email your respective Associate Vice-Presidents (AVP) with the subject line including your 4-digit club number and club name (i.e. 1530 - LB Theatre Club) 

  • Brantford SU-Based Clubs & Faculty-Based Clubs/Faculty Associations: SUAVPCAB@wlu.ca 

(2) I want to have food at an event, what do I do?  

Hosting on the Waterloo campus and NOT in the Turret or Wilfs? (any University owned spaced)

  • Place an online order with Food Services at wlu.catertrax.com (at least 5 Business Days in advance) 

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Hosting on the Waterloo Campus in Wilfs or the Turret? (Students' Union spaces)

  • Contact Wilfs Catering at sanhorn@wlu.ca (minimum 3 weeks prior to the event) 

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Hosting Off-Campus or on the Brantford Campus? 

  • Include your catering plans in your event request, and contact your respective AVP if you have any questions! 

(3) I want to secure a sponsorship, what do I do?  

  • Connect with the company/organization you want to sponsor you and work out an agreement. 

  • Fill out and sign the Sponsorship Agreement Form, and have the company sign it. 

  • Email your completed sponsorship agreement to the (A)VP Clubs & Associations for approval & signature. 

  • Provide the company with the appropriate payment information (contact your respective AVP for this info as needed). 

(4) How do I edit forms I submitted on the Nest? 

Option #1

  1. Go to http://laurierstudentsunion.presence.io and in the top right corner there is a rectangle box with a circle that has a people icon in it. Click this box and then select login. 

  2. Once logged in, go back to the top right corner and this time select your Profile. 

  3. Once on the profile page click Responses (it is a navigation bar towards the left-hand side) 

  4. Once in the responses section, click on the form you are trying to edit

  5. You should be able to click edit from there.

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 Option #2

  1. Go to http://laurierstudentsunion.presence.io and in the top right corner there is a rectangle box with a circle that has a people icon in it. Click this box and then select login. 

  2. Once logged in, go back to the top right corner and this time select your Admin Dashboard. 

  3. Click on the Forms tab

  4. Then Responses then Outbox

  5. You should see the form you submitted and be able to click edit as an option. 

(5) How do I book a room for my event?

Rooms can be booked when you fill out the Event Registration form for your event. Depending on the event/spaces you need, the form will direct you to either book your room yourself or inform you we will be booking the room on your behalf. 

 

If booking a room, please ensure you list the type of room you need (projector, type of tables, etc.). You can list options if you're looking for a specific room but please note that spaces will be prioritized for academic purposes by the Room Bookings Department.   

(6) What is Special Event Funding? And how do I apply? 

​What is Special Event Funding?

  • Special Event Funding is available for SU-Based Clubs only.

  • It is available on a first-come first-serve basis

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Special Event Funding Conditions: 

  • If your planned event is a new event at Wilfrid Laurier University (is not an annual event or an event that a club has run previously)

  • If your planned event enhances the educational and/or cultural experience of undergraduate students at Wilfrid Laurier University

  • If your planned event has a definite focus and a clear plan of implementation, including a timeline for completion of the event.

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How do I apply?

  • Fill out the form HERE

  • The form must be submitted at a minimum of 4 weeks prior to your event date

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