Club & Associations Resources
Contact
Timelines and Deadlines
Resources
These resources will help guide you through the management of your Club or Association. If you have any questions or concerns related to this, please reach out to your respective (A)VP who can answer your questions or direct you to the right resources for support!
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Policy and Procedure Resources​
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Policy & Procedures
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Clubs Training Manuals
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Financial Resources
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Complete to submit reimbursement request/process payments
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Expenditure Form Tutorial​
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Complete form to create a website where event tickets can be purchased, donations can be processed, or for club merchandise tickets
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Budget Allocation Form (SU-Based Clubs Only)
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Complete once every term to request a budget
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Download the Budget Allocation Excel Form and save with your Club Name and Number
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Once completed please submit to Clubs and Associations Fall 2025 Budget Allocation Forms
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Special Event Funding Form (SU-Based Clubs Only)
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Completed through Event Registration Form (can be found under Event Resources) - to request additional funding
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Must meet requirements as outlined here (section 8.10)
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Once a club or association and a sponsor are ready to enter into a sponsorship agreement, the Club must fill in the Sponsorship Template and complete the Clubs and Associations Sponsorship Form.
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The agreement will be reviewed by the Clubs and Associations department.
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When all parties are ready to proceed with signatures, the agreement will be uploaded to Consigno, and an email requesting signatures will be sent out.
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Transition/Registration Resources
Constitution Template (Word Doc)
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Clubs & Associations Advisor Agreement
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This form must be completed if you plan on having an advisor who assists your club. Club advisors will not be recognized by the Students’ Union if there is no form filled out by their respective club.
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This form must be completed if you are planning on being affiliated with an external organization. 3rd Party Affiliation organizations will not be recognized by the Students’ Union if there is no form filled out by their respective club or association.
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Event Resources
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Events Townhall Review - General Information
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Event Timelines
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All events must be submitted 3 weeks before the event date
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All large-scale events should be submitted 4 weeks before the event date
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If traveling Outside Canada, you must submit your event ninety (90) days in advance.
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When should you submit an "Event Registration" form?
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Any activity that is related to your club requires an event form
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Official club socials, virtual events, off-campus events, official club meetings, boothing, etc.
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Complete to submit an event request
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Logos
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Complete form to create a website where event tickets can be purchased, donations can be processed, or for club merchandise tickets
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Complete to request cash box & float (email to your respective AVP at least 1 week in advance)
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Event Considerations/Requirements
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Event Waivers
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Questions or Concerns? Contact The Following People:
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Brantford Campus: Stacey Tsui, AVP: Clubs & Associations Brantford at stsui@wlu.ca
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Waterloo SU-Based Clubs: Aaron Smith, AVP: Clubs & Associations at aasmith@wlu.ca
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Waterloo Faculty-Based Clubs: Isha Shah, AVP: Clubs & Associations at ishah@wlu.ca
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Reporting Form
Students' Union Reporting Form
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You are required to fill out the reporting form for any of these:
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Disclosure of Gendered Sexual Violence​
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Student of Concern​
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Club Member Conduct​
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Equity, Diversity and Inclusion Concern​
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Look below and scroll through for more information about each of these.
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If you are looking to access support, or resources you can refer to peers click here for a list of services and resources offered at Laurier.
Marketing Committee
The marketing committee is dedicated to supporting clubs by increasing awareness to club’s purpose, highlighting new and important upcoming events and promoting opportunities for involvement.
Through social media, the committee amplifies club messages, introduces new organizations and share resources on starting or joining clubs. In addition, they use social media to educate students on navigating essential platforms such as the NEST and the clubs’ resources website. To further foster engagement, the committee organizes club appreciation events, club interviews and new initiatives to encourage students to celebrate their clubs
Follow our Clubs & Association Instagram Accounts, and tag us if you want us to re-share your posts/events!
Waterloo: @wacampusclubs​
Brantford: @lbcampusclubs
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