Clubs & Associations
Q: How do I join a club? A. Clubs hiring varies from club to club, in general clubs hire for executive members (President(s), Vice Presidents) at the end of an academic year, followed by hiring for directors and or general members. To get involved, refer to the club’s specific social media to stay updated on their activities and hiring. To see the list of available clubs on your campus, please go to our website at https://laurierstudentsunion.presence.io/organizations.
Q: Where can a Club or Committee submit expenses? A: Clubs and committees can submit an expenditure form on The Nest to process reimbursements. Please note only those with finance access can submit the form.
Q: How do I start my own club? A. New club registration for the fall semester is now closed, you can apply to start a new club for the Winter semester at the end of the fall semester. Please refer to our website for more information on requirements and details of the process.
Q: Where can I see a list of upcoming club events?
Q: When do budget allocations open? A: Budget allocations open twice a year. o At the end of summer semester for the fall semester budget o At the end of the fall semester for the winter semester · Clubs typically don’t run during the summer semester, if you require funding for a spring/summer event - please email the VP Clubs & Associations to inquire further about this.
Q: When can I expect my reimbursement back? A: Students are expected to receive their payments by Friday if the reimbursement was approved by the Monday of the same week. Otherwise, they will receive their payment the following Friday.
Q: How do I submit an expense? A: A reimbursement expense can be submitted through the expenditure form on the Nest. Access to this form is generally limited to the President(s) and VP Finance/Treasurer of the club. · If a student is planning to make a large purchase, please advise them to contact the respective AVP to inquire about using the department’s visa.
Q: I submitted an event request form, and I haven't heard back, when can I expect to hear back? A: It is expected that event request forms are submitted three weeks prior to an event and 4 weeks prior for larger events, with an expected turnout of 100+ students. o If it’s only been less than a week since the form was submitted, please advise the student to wait until the end of the week or until early next week following it.
Q: I would like to report a club conduct, what would be my next steps? A: The first step would be to fill out our reporting form here. When asked the type of incident being reported, select ‘I am reporting a person of concern’. · Please advise the student to be as detailed as they can in filling out the form, everything they share through the form will be kept confidential in consideration of the privacy of the parties involved.
Q: I want to use a Moneris A: When filling out the event request form; 1. under the ‘Risk Management – Financial Risk’ please select yes to the question ‘Will the group be collecting money in relation to this event?’ 2. an additional section will appear to the right of the section with a list of applicable means to collect money, select Moneris Go Machine if you are planning to sell in-person 3. AND/OR select ticket sales if you are planning to sell online as well
Q: How do I request a ticket to be placed on the Students' Union Ticketing Site? A: The Turret can seat up to 250 guests comfortably. Our standing capacity is 550.
Q: When will my ticket site money be in my account? A: The ticketing site is reconciled after the end of each month. Money is deposited into a groups account within 2 weeks of the end of the previous month.
Q: When will the cash I dropped off be in my club/committee account? A: Any money brought to the Students' Union should be deposited into the Nest within 5 business days.
Q: How do I request a cash box, float or Moneris (portable Debit Machine) A: In the Financial Risk section of the Event Request form groups can select their methods of collecting money for their event. The Clubs Department staff will follow up with approval for each item requested (cash box, float, Moneris) via email when the event is approved.
Orientation
Q: Can only first years attend Orientation events? A. Most Orientation events are first years only! However the Welcome back concert as well as the Carnival are open to upper years with a ticket purchase
Q: What types of events are there during Orientation? A:Orientation offers events for everyone. There are programs geared towards your academic success, social belonging, and learning what it means to be a Laurier Golden Hawk. Some examples of past programming include Student Success Sessions, Trivia Nights, Headphone Disco, Carnivals, and more.
Q: How much does Orientation cost? A. Orientation is completely free for new first year Golden Hawks.
Q: Where can I find the most up to date information?
Q: How can I stay connected, meet other new students, and learn more about Laurier over the summer?
Q: How do I submit an expense? A: A reimbursement expense can be submitted through the expenditure form on the Nest. Access to this form is generally limited to the President(s) and VP Finance/Treasurer of the club. · If a student is planning to make a large purchase, please advise them to contact the respective AVP to inquire about using the department’s visa.
Q: I submitted an event request form, and I haven't heard back, when can I expect to hear back? A: It is expected that event request forms are submitted three weeks prior to an event and 4 weeks prior for larger events, with an expected turnout of 100+ students. o If it’s only been less than a week since the form was submitted, please advise the student to wait until the end of the week or until early next week following it.
Q: I would like to report a club conduct, what would be my next steps? A: The first step would be to fill out our reporting form here. When asked the type of incident being reported, select ‘I am reporting a person of concern’. · Please advise the student to be as detailed as they can in filling out the form, everything they share through the form will be kept confidential in consideration of the privacy of the parties involved.
Q: I want to use a Moneris A: When filling out the event request form; 1. under the ‘Risk Management – Financial Risk’ please select yes to the question ‘Will the group be collecting money in relation to this event?’ 2. an additional section will appear to the right of the section with a list of applicable means to collect money, select Moneris Go Machine if you are planning to sell in-person 3. AND/OR select ticket sales if you are planning to sell online as well
Q: How do I request a ticket to be placed on the Students' Union Ticketing Site? A: The Turret can seat up to 250 guests comfortably. Our standing capacity is 550.
Q: When will my ticket site money be in my account? A: The ticketing site is reconciled after the end of each month. Money is deposited into a groups account within 2 weeks of the end of the previous month.
Q: When will the cash I dropped off be in my club/committee account? A: Any money brought to the Students' Union should be deposited into the Nest within 5 business days.
Q: How do I request a cash box, float or Moneris (portable Debit Machine) A: In the Financial Risk section of the Event Request form groups can select their methods of collecting money for their event. The Clubs Department staff will follow up with approval for each item requested (cash box, float, Moneris) via email when the event is approved.